Real workflows.
Real impact.
Real workflows.
Real impact.
All-in-One AI Care Compliance
All-in-One AI Care Compliance
See how UK care agencies automate the bits that slow them down, so they can focus on what matters: getting great carers to people who need them.
See how UK care agencies automate the bits that slow them down, so they can focus on what matters: getting great carers to people who need them.
Emergency Shift Filling
When it's 4 PM on Friday & you need night carers by 8 PM
Outcome
Find and fill urgent shifts in 30 minutes (not 3 hours of phone calls)
Stack
Mobile app (push notifications), Google Maps (travel time), Database (compliance & preferences)
Workflow
Provider or your team creates urgent shift request (2 carers, Band 5, night shift, Newcastle Care Home, 8 PM tonight)
42 Factor AI checks availability, compliance status (DBS valid? Right to Work? Required training?), travel distance from care home, whether they're on provider's favourites or ban list, their past performance with this provider
AI ranks top 5 matches by match score (95% score means highly recommended, low risk)
Push notifications sent simultaneously to top 5 carers with shift details
Sarah accepts. James and Emma get "shift filled" message. Rota updated automatically. Digital timesheet created. Ready for tomorrow's GPS check-in
Emergency Shift Filling
When it's 4 PM on Friday & you need night carers by 8 PM
Outcome
Find and fill urgent shifts in 30 minutes (not 3 hours of phone calls)
Stack
Mobile app (push notifications), Google Maps (travel time), Database (compliance & preferences)
Workflow
Provider or your team creates urgent shift request (2 carers, Band 5, night shift, Newcastle Care Home, 8 PM tonight)
42 Factor AI checks availability, compliance status (DBS valid? Right to Work? Required training?), travel distance from care home, whether they're on provider's favourites or ban list, their past performance with this provider
AI ranks top 5 matches by match score (95% score means highly recommended, low risk)
Push notifications sent simultaneously to top 5 carers with shift details
Sarah accepts. James and Emma get "shift filled" message. Rota updated automatically. Digital timesheet created. Ready for tomorrow's GPS check-in
Compliance Automation (The Nightmare Scenario)
When CQC's visiting and your DBS files are everywhere
Outcome
CQC audit export in 1 click, 100% compliance visible, zero gaps
Stack
Dashboard (real-time monitoring), Automated alerts (email, SMS), Database (7-year audit trail), CQC export templates
Workflow
30 Days Before Expiry: PadoCare sends alert to carer and manager. "Sarah, your DBS expires in 30 days. Let's get ahead of this."
Day before Expiry: Final reminder goes to carer, manager and agency owner
Day of Expiry: If not renewed, Sarah is automatically blocked from shift offers. Providers never see her name. Risk eliminated.
CQC Inspection Day: You go into PadoCare, select "Export compliance report." All 147 carers, their status (✅ compliant or ⚠️ needs attention), document expiry dates, renewal dates, auditable trail. Print. Done.
Average compliance gap discovery: from "found it during CQC" to "caught 30 days in advance." CQC inspections shift from nerve-wracking to boring (in the best way).
Compliance Automation (The Nightmare Scenario)
When CQC's visiting and your DBS files are everywhere
Outcome
CQC audit export in 1 click, 100% compliance visible, zero gaps
Stack
Dashboard (real-time monitoring), Automated alerts (email, SMS), Database (7-year audit trail), CQC export templates
Workflow
30 Days Before Expiry: PadoCare sends alert to carer and manager. "Sarah, your DBS expires in 30 days. Let's get ahead of this."
Day before Expiry: Final reminder goes to carer, manager and agency owner
Day of Expiry: If not renewed, Sarah is automatically blocked from shift offers. Providers never see her name. Risk eliminated.
CQC Inspection Day: You go into PadoCare, select "Export compliance report." All 147 carers, their status (✅ compliant or ⚠️ needs attention), document expiry dates, renewal dates, auditable trail. Print. Done.
Average compliance gap discovery: from "found it during CQC" to "caught 30 days in advance." CQC inspections shift from nerve-wracking to boring (in the best way).
Timesheet Disputes (The Monday Morning Nightmare)
When James says 12 hours, the timesheet says 10, the provider says 9
Outcome
Zero timesheet disputes, clean payroll data, payments on time
Stack
Mobile app (carer check-in), GPS tracking, E-signature (provider sign-off), Payroll integration (Xero, Sage, CSV export)
Workflow
Shift Start, 8 PM: James arrives at Newcastle Care Home. Opens PadoCare app. Taps "Clock In." GPS marks his location as "at care home." Timestamp recorded: 8:01 PM
Shift End, 8 AM Next Morning: James has finished his shift. Taps "Clock Out." GPS marks location. Timestamp: 8:01 AM. Shift duration auto-calculated: 12 hours exactly.
On App at Care Home: Provider reviews timesheet on tablet. Confirms: "Yes, James was here 8 PM to 8 AM, worked as scheduled." Taps to sign. Digital signature recorded with timestamp.
Monday Morning: You open PadoCare. 47 timesheets are already approved (GPS-verified, provider-signed). With one click, export to Xero. Payroll runs on time.
Result: James gets paid Wednesday on time. Provider has proof James was there.
Timesheet Disputes (The Monday Morning Nightmare)
When James says 12 hours, the timesheet says 10, the provider says 9
Outcome
Zero timesheet disputes, clean payroll data, payments on time
Stack
Mobile app (carer check-in), GPS tracking, E-signature (provider sign-off), Payroll integration (Xero, Sage, CSV export)
Workflow
Shift Start, 8 PM: James arrives at Newcastle Care Home. Opens PadoCare app. Taps "Clock In." GPS marks his location as "at care home." Timestamp recorded: 8:01 PM
Shift End, 8 AM Next Morning: James has finished his shift. Taps "Clock Out." GPS marks location. Timestamp: 8:01 AM. Shift duration auto-calculated: 12 hours exactly.
On App at Care Home: Provider reviews timesheet on tablet. Confirms: "Yes, James was here 8 PM to 8 AM, worked as scheduled." Taps to sign. Digital signature recorded with timestamp.
Monday Morning: You open PadoCare. 47 timesheets are already approved (GPS-verified, provider-signed). With one click, export to Xero. Payroll runs on time.
Result: James gets paid Wednesday on time. Provider has proof James was there.
Provider Favourites & Ban Lists
When you accidentally send Mark to Provider B again (even though 😔))
Outcome
Favourites are ranked first, banned carers never appear, zero awkward calls
Stack
Database (favourite/ban status), AI ranking algorithm, Mobile app (carers don't see irrelevant shifts)
Workflow
"We love Emma Wilson. She's reliable, kind, professional. We'd request her every shift if we could."
Emma added to "Favourites" with a rating of ⭐⭐⭐⭐⭐
"Mark Smith didn't work out. Not comfortable requesting him again."
Mark added to "Ban List." Reason: "Not a good fit for our residents."
Provider B gets Emma (their choice). Mark doesn't see shifts he can't work. Zero confusion. Zero awkward conversations.
Provider Favourites & Ban Lists
When you accidentally send Mark to Provider B again (even though 😔))
Outcome
Favourites are ranked first, banned carers never appear, zero awkward calls
Stack
Database (favourite/ban status), AI ranking algorithm, Mobile app (carers don't see irrelevant shifts)
Workflow
"We love Emma Wilson. She's reliable, kind, professional. We'd request her every shift if we could."
Emma added to "Favourites" with a rating of ⭐⭐⭐⭐⭐
"Mark Smith didn't work out. Not comfortable requesting him again."
Mark added to "Ban List." Reason: "Not a good fit for our residents."
Provider B gets Emma (their choice). Mark doesn't see shifts he can't work. Zero confusion. Zero awkward conversations.
See AI 42 Factor padocare ai in Action
How Padocare AI powered are transforming operations across industries
Here's how the work changes when PadoCare takes over the boring bits.
Manual doesn’t scale. AI does.
What You're Doing Now
Shift filling: Calling 12 carers to find someone available and compliant
Shift filling: Calling 12 carers to find someone available and compliant
Compliance tracking: Spreadsheet of DBS expiry dates, some remembered, some missed
Compliance tracking: Spreadsheet of DBS expiry dates, some remembered, some missed
Timesheet: 6 hours every Monday reconciling handwritten timesheets, calls to verify hours
Timesheet: 6 hours every Monday reconciling handwritten timesheets, calls to verify hours
Profit checking: Mental math, guessing if a shift is worth filling
Profit checking: Mental math, guessing if a shift is worth filling
Provider preferences: Mental notes, Post-its, accidentally breaking promises
Provider preferences: Mental notes, Post-its, accidentally breaking promises
Scheduling conflicts: Checking calendar manually, missing overlaps
Scheduling conflicts: Checking calendar manually, missing overlaps
Scaling your team: More shifts mean hiring more back-office staff
Scaling your team: More shifts mean hiring more back-office staff
What PadoCare Does
AI matches in 30 seconds and sends notifications to top 5 simultaneously
AI matches in 30 seconds and sends notifications to top 5 simultaneously
Automated alerts 30 days before expiry, carers blocked automatically if expired
Automated alerts 30 days before expiry, carers blocked automatically if expired
GPS timesheets auto-approved by provider in real time, exported to payroll same day
GPS timesheets auto-approved by provider in real time, exported to payroll same day
Real-time calculation before you confirm. Know exact margin per shift
Real-time calculation before you confirm. Know exact margin per shift
Digital favourites ranked first, bans hidden completely, zero mistakes
Digital favourites ranked first, bans hidden completely, zero mistakes
AI catches conflicts instantly, prevents double-booking
AI catches conflicts instantly, prevents double-booking
Same team, same headcount, 3× more shifts handled
Same team, same headcount, 3× more shifts handled
You don't have to wait months to see results.
Automation that pays for itself, fast
£4,000/mo
£4,000/mo
Avg. cost saved per team
0
0
hours/mo
Average time reclaimed from manual work per team member
0x
0x
output
Efficiency boost
reported after 30 days
FAQ
Frequently asked questions
What exactly does the 42 Factor AI matching do?
PadoCare's 42 Factor AI looks at 42 different data points to find the best carer for every shift: band, compliance status (DBS, training, Right to Work), location, travel time, provider preferences, ban lists, past performance, fatigue (how many shifts they've worked recently), pay expectations and 33 more factors. It ranks carers by match score so you see the best fits first—not just "who's available."
How long does it take to get started?
Do I need technical skills to use PadoCare?
What tools can PadoCare integrate with?
Is my data secure? What about GDPR and CQC compliance?
We're currently using [Panther/Vincere/Access/other]. Can we switch?
Do you support multi-location agencies or master vendors (VMS)?
What exactly does the 42 Factor AI matching do?
PadoCare's 42 Factor AI looks at 42 different data points to find the best carer for every shift: band, compliance status (DBS, training, Right to Work), location, travel time, provider preferences, ban lists, past performance, fatigue (how many shifts they've worked recently), pay expectations and 33 more factors. It ranks carers by match score so you see the best fits first—not just "who's available."