Avoid CQC Penalties. Fill Shifts Faster. Sleep Better.

Avoid CQC Penalties. Fill Shifts Faster. Sleep Better.

Avoid Penalties. Fill Shifts Faster.

Fill Every Shift in Under 30 Minutes with 42 Factor AI

One platform for scheduling, compliance and payroll. AI matches carers by bands, DBS status, location, travel time, provider preferences and 37 other factors. Automate 60% of admin in month 1. Scale 4x without hiring. CQC-ready 24/7.

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Never Miss Another DBS Renewal. Never Fail Another CQC Inspection.

AI built for compliance, match, and give you peace of mind

One dashboard. Every shift. Every £ of profit.

PadoCare finds the perfect match in 30 seconds by checking what you never have time to: bands, DBS expiry date, location, travel time, provider ban lists, past no-shows, fatigue score (how many shifts this week), and 35 other compliance factors.

From "I need a carer" to "shift filled" in minutes

How it works in 4 steps: 1. You request a shift; 2. AI checks compliance and ranks carers by match score (0-100); 3. Top matches get instant mobile notification; 4. First to accept is booked—rota, payroll, client updates automatic

Before: 3 phone calls + Email + 2 spreadsheets → After: 30 secs.

AI solution that complete tasks, with you in the loop.

In temp healthcare, “almost done” doesn’t count. Done counts.

Padocare AI is not here to replace you, but to automates the tasks your team hates; DBS renewal alerts, availability chasing, timesheet approvals, compliance checks and more. Everything CQC wants to see, automatically tracked.

Track progress, eliminate repetitive admin, and get results faster with full audit trails for CQC inspections and GDPR.

Book a demo

Trusted by

leading agencies

Trusted by

leading agencies

Trusted by

leading agencies

Process

Empower your growth with AI-driven care operations

Request

Assign

Improve

REQUEST SHIFT Workflow

Select the Organization

Pick Assign per day

Assign all range

Specify break options

If Hospital, select the appropriate

Ward and Department.

Match shift request to

compliant care professional

Booked

Yes

Carer match?

Dismissed

01 – REQUEST: URGENT Carer or NUrse NEED

Request by urgency

We identify your most time consuming, repetitive workflows, shift filling, compliance checks, timesheet approvals, and convert them into structured processes ready for AI automation. Full traceability. Full transparency with human in the loop. No black boxes.

See it in action

Trusted by

leading agencies

Request

Assign

Improve

REQUEST SHIFT Workflow

Select the Organization

Pick Assign per day

Assign all range

Specify break options

If Hospital, select the appropriate

Ward and Department.

Match shift request to

compliant care professional

Booked

Yes

Carer match?

Dismissed

01 – REQUEST: URGENT Carer or NUrse NEED

Request by urgency

See it in action

Trusted by

leading agencies

Request

Assign

Improve

REQUEST SHIFT Workflow

Select the Organization

Pick Assign per day

Assign all range

Specify break options

If Hospital, select the appropriate

Ward and Department.

Match shift request to

compliant care professional

Booked

Yes

Carer match?

Dismissed

01 – REQUEST: URGENT Carer or NUrse NEED

Request by urgency

See it in action

Trusted by

leading agencies

Industries

Built for temp healthcare. Proven across the UK.

Care Home Staffing

42 Factor AI agents match carers to shifts across multiple homes, handling bands, compliance and last-minute cover without the 3 am panic calls.

Domiciliary Care Agencies

NHS Staff Banks & VMS

Care Home Staffing

42 Factor AI agents match carers to shifts across multiple homes, handling bands, compliance and last-minute cover without the 3 am panic calls.

Domiciliary Care Agencies

NHS Staff Banks & VMS

Care Home Staffing

42 Factor AI agents match carers to shifts across multiple homes, handling bands, compliance and last-minute cover without the 3 am panic calls.

Domiciliary Care Agencies

NHS Staff Banks & VMS

View use cases

Care Home Staffing

Domiciliary Care

Social Care/Support Services

End-of-Life/Palliative Care

Residential Care

NHS / Social Care

Dementia/Alzheimer’s Care

Live-In Care

Benefits

Let your team focus on care, not admin

Increased efficiency

42 Factor AI handles matching & routine admin in 30 seconds, 90% faster than manual rostering. That's 10 hrs/wk back for your staffs. £13,000/carer/yr in saved time.

Increased efficiency

42 Factor AI handles matching & routine admin in 30 seconds, 90% faster than manual rostering. That's 10 hrs/wk back for your staffs. £13,000/carer/yr in saved time.

Increased efficiency

42 Factor AI handles matching & routine admin in 30 seconds, 90% faster than manual rostering. That's 10 hrs/wk back for your staffs. £13,000/carer/yr in saved time.

Lower Operational Costs

Automate repetitive work without hiring more staff. Agencies save an avg of £45k/yr in admin costs: £13k rostering, £8k payroll, £12k compliance audits, £7k double booking.

Lower Operational Costs

Automate repetitive work without hiring more staff. Agencies save an avg of £45k/yr in admin costs: £13k rostering, £8k payroll, £12k compliance audits, £7k double booking.

Lower Operational Costs

Automate repetitive work without hiring more staff. Agencies save an avg of £45k/yr in admin costs: £13k rostering, £8k payroll, £12k compliance audits, £7k double booking.

Smarter Decision-Making

See compliance status, margin and risk in one view before you place a single carer. No surprises. No guesswork.

Smarter Decision-Making

See compliance status, margin and risk in one view before you place a single carer. No surprises. No guesswork.

Smarter Decision-Making

See compliance status, margin and risk in one view before you place a single carer. No surprises. No guesswork.

24/7 Workflow Continuity

Late night and weekend shift requests don't pile up in someone's inbox. AI agents triage, suggest matches and queue actions ready for human sign-off.

24/7 Workflow Continuity

Late night and weekend shift requests don't pile up in someone's inbox. AI agents triage, suggest matches and queue actions ready for human sign-off.

24/7 Workflow Continuity

Late night and weekend shift requests don't pile up in someone's inbox. AI agents triage, suggest matches and queue actions ready for human sign-off.

Seamless Integration

Plug into your existing stack: Xero, Sage, QuickBooks. Bookings, timesheets and invoices sync automatically-zero double entry.

Seamless Integration

Plug into your existing stack: Xero, Sage, QuickBooks. Bookings, timesheets and invoices sync automatically-zero double entry.

Seamless Integration

Plug into your existing stack: Xero, Sage, QuickBooks. Bookings, timesheets and invoices sync automatically-zero double entry.

Enterprise-Grade Security

Built on Azure with private networking, role-based access, encrypted and full audit trails. GDPR-compliant, CQC-ready, NHS-approved.

Enterprise-Grade Security

Built on Azure with private networking, role-based access, encrypted and full audit trails. GDPR-compliant, CQC-ready, NHS-approved.

Enterprise-Grade Security

Built on Azure with private networking, role-based access, encrypted and full audit trails. GDPR-compliant, CQC-ready, NHS-approved.

Calculator

Quantify the cost of not automating

Compare

Why choose PadoCare over "the traditional tools"?

Stop relying on slow, manual workflows. Let Padocare automate the heavy lifting so your team can focus on high impact & personalised care.

Other agencies

Fragmented across tools

Manual search or basic filters

Costly scaling: Hire more admin

Manual chasing, spreadsheet tracking

Generic recruitment or permanent roles

Unified dashboard (shifts, compliance, profit)

42 Factor AI matching (instant, explainable)

Reliable, AI agents scale without headcount

Automated alerts, blocking non-compliant placements

Temp healthcare (bands, shifts, care records)

Testimonials

Real results. Real agencies. Powered by 42 Factor AI.

“Before PadoCare, our operations were bottlenecked by manual shift filling and compliance chasing. Within the first month, we automated 60% of our most repetitive workflows. What used to take three phone calls and two spreadsheets now takes 30 seconds. It's not just faster—it's sharper, more reliable and actually scalable.”

Lauren Meyers

Operations Director, Heron Care (Washington)

98%

fill rate in under 2 hours

“Before PadoCare, our operations were bottlenecked by manual shift filling and compliance chasing. Within the first month, we automated 60% of our most repetitive workflows. What used to take three phone calls and two spreadsheets now takes 30 seconds. It's not just faster—it's sharper, more reliable and actually scalable.”

Lauren Meyers

Operations Director, Heron Care (Washington)

98%

fill rate in under 2 hours

“Before PadoCare, our operations were bottlenecked by manual shift filling and compliance chasing. Within the first month, we automated 60% of our most repetitive workflows. What used to take three phone calls and two spreadsheets now takes 30 seconds. It's not just faster—it's sharper, more reliable and actually scalable.”

Lauren Meyers

Operations Director, Heron Care (Washington)

98%

fill rate in under 2 hours

“PadoCare changed how we think about scaling. We didn't need to hire a massive back-office team—Padocare automates the chaos: DBS renewals, shift matching, GPS verification, payroll, and real-time CQC compliance—so you stop fire-fighting and start growing.The AI does the boring bits. We do the care.”

Louise Woodhall

Executive Director, HWI Solutions (Newcastle)

revenue growth without adding more admin

“PadoCare changed how we think about scaling. We didn't need to hire a massive back-office team—Padocare automates the chaos: DBS renewals, shift matching, GPS verification, payroll, and real-time CQC compliance—so you stop fire-fighting and start growing.The AI does the boring bits. We do the care.”

Louise Woodhall

Executive Director, HWI Solutions (Newcastle)

revenue growth without adding more admin

“PadoCare changed how we think about scaling. We didn't need to hire a massive back-office team—Padocare automates the chaos: DBS renewals, shift matching, GPS verification, payroll, and real-time CQC compliance—so you stop fire-fighting and start growing.The AI does the boring bits. We do the care.”

Louise Woodhall

Executive Director, HWI Solutions (Newcastle)

revenue growth without adding more admin

Pricing

Plans built for speed and scale

*Save 20% on yearly plans.

Starter

Best for businesses who test if AI can boost their efficiency.

Get in touch

Automate 3 core workflows

Up to 5 AI agents

Standard integrations

Basic analytics

Email & chat support

Onboarding session

Starter

Best for businesses who test if AI can boost their efficiency.

Get in touch

Automate 3 core workflows

Up to 5 AI agents

Standard integrations

Basic analytics

Email & chat support

Onboarding session

Starter

Best for businesses who test if AI can boost their efficiency.

Get in touch

Automate 3 core workflows

Up to 5 AI agents

Standard integrations

Basic analytics

Email & chat support

Onboarding session

Pro

Best for businesses who are ready to go all-in with AI and fully optimise their ops.

Get in touch

Unlimited workflows

Up to 15 AI agents

Premium integrations (Zapier, Slack, Notion, etc.)

Advanced reporting

Dedicated account manager

Priority support & strategy calls

Pro

Best for businesses who are ready to go all-in with AI and fully optimise their ops.

Get in touch

Unlimited workflows

Up to 15 AI agents

Premium integrations (Zapier, Slack, Notion, etc.)

Advanced reporting

Dedicated account manager

Priority support & strategy calls

Pro

Best for businesses who are ready to go all-in with AI and fully optimise their ops.

Get in touch

Unlimited workflows

Up to 15 AI agents

Premium integrations (Zapier, Slack, Notion, etc.)

Advanced reporting

Dedicated account manager

Priority support & strategy calls

FAQ

Frequently asked questions

What exactly does the 42 Factor AI matching do?

PadoCare's 42 Factor AI looks at 42 different data points to find the best carer for every shift: band, compliance status (DBS, training, Right to Work), location, travel time, provider preferences, ban lists, past performance, fatigue (how many shifts they've worked recently), pay expectations and 33 more factors. It ranks carers by match score so you see the best fits first—not just "who's available."

Fill Every Shift in Under 30 Minutes with 42 Factor AI

AI built for compliance, match, and give you peace of mind

One dashboard. Every shift. Every £ of profit.

From "I need a carer" to "shift filled" in minutes

AI solution that complete tasks, with you in the loop.

Empower your growth with AI-driven care operations

Request by urgency

Request by urgency

Request by urgency

Built for temp healthcare. Proven across the UK.

Care Home Staffing

Domiciliary Care Agencies

NHS Staff Banks & VMS

Care Home Staffing

Domiciliary Care Agencies

NHS Staff Banks & VMS

Care Home Staffing

Domiciliary Care Agencies

NHS Staff Banks & VMS

Let your team focus on care, not admin

Increased efficiency

Increased efficiency

Increased efficiency

Lower Operational Costs

Lower Operational Costs

Lower Operational Costs

Smarter Decision-Making

Smarter Decision-Making

Smarter Decision-Making

24/7 Workflow Continuity

24/7 Workflow Continuity

24/7 Workflow Continuity

Seamless Integration

Seamless Integration

Seamless Integration

Enterprise-Grade Security

Enterprise-Grade Security

Enterprise-Grade Security

Quantify the cost of not automating

Why choose PadoCare over "the traditional tools"?

Other agencies

Real results. Real agencies. Powered by 42 Factor AI.

Lauren Meyers

Lauren Meyers

Lauren Meyers

Louise Woodhall

Louise Woodhall

Louise Woodhall

Plans built for speed and scale

Starter

Starter

Starter

Pro

Pro

Pro

Frequently asked questions

What exactly does the 42 Factor AI matching do?

How long does it take to get started?

Do I need technical skills to use PadoCare?

What tools can PadoCare integrate with?

Is my data secure? What about GDPR and CQC compliance?

We're currently using [Panther/Vincere/Access/other]. Can we switch?

Do you support multi-location agencies or master vendors (VMS)?

What exactly does the 42 Factor AI matching do?

How long does it take to get started?

Do I need technical skills to use PadoCare?

What tools can PadoCare integrate with?

Is my data secure? What about GDPR and CQC compliance?

We're currently using [Panther/Vincere/Access/other]. Can we switch?

Do you support multi-location agencies or master vendors (VMS)?